Bognor Regis Landlords Information

Please find below some useful information if you are considering renting your property through Parsons Son & Basley Bognor Regis.

If you have any queries about our property management service please do not hesitate to contact us, we will be more than happy to go into more detail and provide comprehensive advice. We look forward to hearing from you.

Marketing and Promotion

The key to achieving the best possible rental is to make the widest possible audience aware of the property through a professional marketing campaign as set out below:

The internet now forms a major part of our business and we will advertise your property on our Parsons Son & Basley website www.psandb.co.uk which is currently receiving a high number of visits per month.

Your property will have full details and external/internal photographs for potential tenants to view. Your property will also be on www.rightmove.co.uk, www.zoopla.co.uk and www.primelocation.com which are the current market leaders in online property search engines.

We produce a constant up to date supply of these in our office providing all walk in enquiries with details and photos of your property.

Our office receives a high level of ‘walk in’ enquiries.

Our constantly changing window display is a major source of initial enquiries.

If you agree we will arrange for a To Let Board to be erected (if allowed).

Boards are an extremely useful marketing tool, 24 hours a day, seven days a week.

We will accompany all viewings and ensure that the property is locked and secure before leaving.

Services Offered

Where we are instructed on an introduction only basis we will carry out the following:

  • Attend and inspect the property.
  • Advise on rents, market conditions, furnishings and any pertinent matters.
  • Advertise the property as necessary.
  • Arrange appointments for prospective tenants to view the property and accompany all viewings.
  • Secure prospective tenants and take up references.
  • Introduce prospective tenants to the Landlord if required.
  • Arrange for a detailed inventory and schedule of property condition.
  • Prepare and complete the tenancy agreement.
  • Once the tenants have taken possession send to the Landlord the first month’s rental (less any deductions), signed tenancy agreement and inventory.
  • Prepare and provide tenants with contact information for the Landlord and bank details (for standing order rental payments)
  • Notify all services (gas, electricity, water, council) of the Landlords forwarding address for final accounts to be sent and of the incoming tenant(s) details for the services to deal direct with them.
  • Register the Tenants deposit with the Tenancy Deposit Scheme.
  • As an additional service PS&B are able to provide, upon request, a final inventory check out charged in accordance with PS&B letting and management fees.

PS&B will perform all those items as listed in the “Introduction Only Service” as above and in addition:

  • Demand rent and pursue any non-payment (including guarantors). Rental must be paid in advance and this will be made a requirement of the tenancy agreement. As the Landlord you should allow an administration/clearing period from the rent due date for net rental payments to be received. Although PS&B are not liable for any default by the tenant on the rental payments, should the situation arise PS&B have the experience to act quickly and effectively.
  • Account periodically to the landlord for rents collected, less expenditure including commission at the agreed rate.
  • Carry out repairs to the property including replacement, maintenance, servicing or repair of any furniture, furnishings, appliances, equipment or machinery.
  • Hold a float during the Tenancy to enable us to perform maintenance and emergency work on the property.
  • Visit the property at reasonable intervals and forward a written report to the Landlord when appropriate.

If neither of the above service levels suit your requirements please speak to us as we can tailor a bespoke service for you.

Compliance (statutory obligations)

All properties available for rental since 1st October 2008 require an EPC.

Prospective tenants must be supplied with an EPC along with a Recommendation Report in order that they can assess if they wish to proceed with the tenancy.

The report gives Landlords and Tenants information on the energy efficiency of a property. The report will list improvements that could be carried out and how they would change the energy and carbon emission rating. This information can then be used to cut fuel bills, improve energy performance and help cut carbon emissions.

Once carried out an EPC is valid for 10 years and a new certificate is not required for each change of tenant. If an EPC has not been provided to the tenant prior to signing a Tenancy Agreement then they can contact Trading Standards who are the enforcing body.

We are able to arrange this report on your behalf should you so wish.

The Gas Safety (Installation and Use) Regulations 1998.

  • A rented property must have a gas safety check carried out prior to a let and annually thereafter.  A copy of the appropriate record must be given to the tenants.  Gas fittings and flues must be maintained in a safe condition.
  • If any appliance or pipework is dangerous or defective it must not be used and must be repaired or replaced as soon as possible.
  • The gas safety checks can only be performed by an authorised GasSafe registered engineer qualified to work on the particular type of appliance or system.
  • This regulation applies equally to appliances and equipment using the mains gas supply or liquid gas, for example Propane or Calor.

Electrical Equipment (Safety) Regulations 1994.

Whilst there is not a specific statutory requirement a Landlord has an obligation to ensure that any items (electric cookers, microwaves, washing machines, dishwashers, fuses, electric lawnmowers, immersion heater, mains supply etc) supplied as part of a property letting is safe and not dangerous. This is to minimise the risk of injury, death or of damage to the property. It is strongly recommended that appropriate ongoing checks should be scheduled and kept up to date.

The Furniture and Furnishings (Fire)(Safety) Regulations 1988.

The above regulations place a responsibility on the landlord of a furnished or part furnished property to ensure the furniture which is supplied in the property complies with current legislation.  Generally, items manufactured in the UK after 1990 are likely to meet the required standards and display the appropriate permanent label confirming its compliance.  The regulations require that the cover fabric and filling material of the upholstered furniture be made of fire resistant material and be able to pass the ‘smouldering cigarette’ and ‘match flame’ resistance test and carry a label confirming this.

Which items do the regulations apply to:

  • Three piece suites, sofas, arm chairs
  • Scatter cushions, seat pads, bean bags
  • Beds, padded headboards, mattresses, pillows
  • Convertible sofa beds, futons
  • Loose and stretch covers for upholstered furniture
  • Nursery furniture, garden furniture suitable for indoor use

Items not included:

  • Antique furniture or any furniture manufactured prior to 1950
  • Carpets, curtains
  • Pillow cases, duvets, bed linen
  • Loose covers for mattresses

Smoke and Carbon Monoxide Alarm (England) 2015 regulations.

Smoke detectors must be supplied on every level of accommodation within the property and a carbon monoxide alarm in any room where there is a solid fuel burning combustion appliance.

Only  internal window blinds that present no danger of strangulation by the operating mechanism as stipulated by the European Standard for Safety of Internal Window Blinds may be supplied in rented accommodation.

Bognor Regis Landlord Fees

Client Money Protection Provided by ARLA / Independent Redress Provided by TPO.

LEVEL OF SERVICE OFFERED:

The fees shown below are for guidance only. Please do discuss fees with us before making a decision as we are keen to tailor services and fees to individual needs.

£ Two weeks rent (depending on the rental figure agreed) +VAT at 20%

Arrange appointments for prospective tenants to view and accompany viewings.  Secure prospective tenants and take up references.  Introduce prospective Tenants to Landlord if required. Collect initial months’ rent and deposit and remit initial months’ rent received. Pass tenancy agreement and inventory/schedule of condition to Landlord. Provide tenant with method of payment. Deduct any pre-tenancy invoices.  Provide contact details of each party to both Landlord and Tenant. Take meter readings and notify utilities of change of occupation.


Set Up Fee £150 (Inc VAT)

Attend and inspect the property, advise on and agree market rent and find a tenant in accordance with the Landlord guidelines. Advise of any necessary refurbishment. Provide guidance on compliance with statutory provisions and letting consents. Market the property and advertise on relevant portals. Erect board outside of property if appropriate. Advise on non-resident tax status and HMRC if relevant.  Carry out inventory and schedule of condition and provide a copy to the Landlord.  Draw up Tenancy Agreement and Guarantor Agreement if applicable.


Deposit Registration Fee £30 (Inc VAT)

Initial registration and then annually – Register Landlord and Tenant details and protect the security deposit with a Government authorised scheme. Provide the Tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of start of the tenancy.


Optional Inspection for Introduction Only Service £90 (Inc VAT)

Upon request from the Landlord to visit the property to assess how the property is being looked after by the tenant and report to Landlord.


Optional Serving of Notices for Introduction Only Service £60 (Inc VAT)

Upon request from the Landlord to serve notices on the tenant.


Optional Serving of Section 21 Notice for Introduction Only Service £30 (inc VAT) plus cost of the notice provided by a Solicitor.

Upon request from the Landlord to serve a Section 21 Notice on the tenant.


Re-Negotiation of rent & new Tenancy Agreement £90 (Inc VAT)

Including registering deposit for Introduction Only Service.


Optional Check out for Introduction Only Service £120 (Inc VAT)

Agree with Tenant check out date and time. Attend to check condition of property against original inventory/schedule of condition provided at the start of the tenancy. Negotiate with Landlord and Tenant any disbursement of the deposit. Return deposit as agreed to relevant parties. Remit any disputed amount to Scheme for final adjudication.  Unprotect security deposit. Instruct contractors, obtain quotes, organise repairs/replacement/ cost of any broken or missing items.


Deposit Dispute Fee £120 (Inc VAT)

Where PS&B are instructed to progress a Tenancy Deposit dispute via the Tenancy Deposit Scheme.


Drawing up an Addendum for Introduction Only Service £42 (Inc VAT)

If, for example, the Tenant moves a dog into the property with the Landlords agreement this would be agreed by way of an Addendum.


Write a statutory periodic letter to tenant for Introduction Only Service £30 (Inc VAT)

If a Landlord wishes us to write to a tenant to confirm that the fixed term has ended and the tenancy is now Statutory Periodic.

SPECIAL OFFER

Instruct us to let your property and receive the first three months commission free with the remainder of the tenancy until those tenants vacate at 50% of our standard commission rate.

The fees shown below are for guidance only. Please do discuss fees with us before making a decision as we are keen to tailor services and fees to individual needs.

Up to 12% of rent (Inc VAT)

Arrange appointments for prospective tenants to view and accompany viewings.  Secure prospective tenants and take up references. Introduce prospective Tenants to Landlord if required. Collect initial months’ rent and deposit. Pursue non-payment of rent and provide advice on rent arrears actions. Deduct commission and other works. Visit the property at reasonable intervals and notify landlord of the outcome. Arrange routine repairs and instruct approved contractors. Hold keys throughout the tenancy. Provide tenant with method of payment. Deduct any pre-tenancy invoices. Take meter readings and notify utilities of change of occupation.


Set Up Fee £150 (Inc VAT)

Attend and inspect the property, advise on and agree market rent and find a tenant in accordance with the Landlord guidelines. Advise of any necessary refurbishment. Provide guidance on compliance with statutory provisions and letting consents. Market the property and advertise on relevant portals. Erect board outside of property if appropriate. Advise on non-resident tax status and HMRC if relevant.  Carry out inventory and schedule of condition and provide a copy to the Landlord.  Draw up Tenancy Agreement and Guarantor Agreement if applicable.


Deposit Registration Fee £18 (Inc VAT)

Initial registration and then annually – Register Landlord and Tenant details and protect the security deposit with a Government authorised scheme.  Provide the Tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of start of the tenancy.


Check Out Fee £90 (Inc VAT)

Agree with Tenant check out date and time. Attend to check condition of property against original inventory/schedule of condition provided at the start of the tenancy. Negotiate with Landlord and Tenant any disbursement of the deposit. Return deposit as agreed to relevant parties. Remit any disputed amount to Scheme for final adjudication. Unprotect security deposit. Instruct contractors, obtain quotes, organise repairs/replacement/ cost of any broken or missing items.

 

Renewal of fixed term £90 (Inc VAT)

Contract negotiations, amending and updating terms and arranging a further tenancy and agreement. Re-register the deposit and send necessary paperwork to Landlord and Tenant.


Re-negotiate rent and serve a Section 13 £30 (Inc VAT)

Review rent in accordance with current prevailing market conditions and advise Landlord. Negotiate with Tenant. Direct Tenant to make payment change as appropriate. Serve Section 13 Notice to Tenant advising of increased rent.


Gas Safety Check/Gas Safety Check and Service/Electrical Check £30 (Inc VAT) plus the cost of the check from the contractor

Contact the contractor and Tenant and arrange access for the  check to be carried out. Receive certificate from contractor, send copy to Landlord, retain copy on file, diarise next check.


Energy Performance Certificate £30 (Inc VAT) plus cost of EPC

Contact the contractor and Tenant if applicable and arrange access for the EPC to be carried out. Receive EPC from contractor, send copy to Landlord, retain copy on file, diarise next EPC for 10 year’s time.


Empty Care Service £60 (Inc VAT) per visit

To visit the empty property at agreed intervals and report to the Landlord.


Drain Down Service £30 (Inc VAT) plus cost of the drain down from the contractor

To arrange a water system drain down on behalf of the Landlord.


Rental Value Letter for Mortgage purposes £120 (Inc VAT)

If the Landlord requires a letter from PS&B advising on the market rental for a property – if PS&B are later instructed this will be refunded.


Project Management for works over £250: £120 (Inc VAT) or 12% (Inc VAT) of the overall cost of the works, whichever is the greater.

To oversee major refurbishment works. Arrange access and quotes with contractors and liaise with Landlord. Ensure works have been carried out in line with specification. Retain any warranty or guarantee on file.


Submission of non-resident Landlords receipts to HMRC £150 (Inc VAT) annually

To remit and balance the financial return to HMRC quarterly and respond to any specific query relating to the return from the Landlord or HMRC.


HMO License Application £120 (Inc VAT)

To liaise with the council to arrange licensing of a property that is a House in Multiple Occupation.


Sale of Property to a Tenant 1.8% (Inc VAT)

Of the purchase price for introducing the Tenant (the purchaser) to the Landlord (the vendor).

The above fees are for guidance only. Please do discuss fees with us before making a decision as we are keen to tailor services and fees to individual needs.

General Requirements

Landlords are required to have building and contents insurance in place for a Tenancy.

Insurers will need to be notified that the occupants will be Tenants. An element of public liability insurance is also highly recommended in the unlikely event that a tenant should injure themselves in your property and decide to take legal action against you.

Landlords are required to inform their lender if the status of the property occupant is to change.

Rental income is unearned and therefore subject to taxation however, mortgage interest, depreciation and maintenance are all valid expenditures which lower your tax burden.

We recommend you discuss your taxation position with a qualified accountant and are happy to make recommendations when required. We also recommend that you retain all statements, invoices and bills in order to complete your tax return.

If you live outside of the UK we are required to deduct and account for tax to HM Revenue and Customs (HMRC) under its non-resident landlords scheme.

You can apply to the HMRC for approval to receive your rental income without tax deducted in which case any tax due will be calculated and paid when you submit your annual tax return.

Our objective is to provide you with the best possible service and in this respect we are continuously investigating and developing ways to improve every aspect of that service to ensure the quick and efficient letting of your property and, once a tenant is found, a smooth and trouble free tenancy.  It is also our duty to advise you of any legislation that may affect you or your property and to ensure that you comply with such legislation if applicable to you.

The above information is just a brief guide, please contact us and we would be more than happy to discuss further with you with no obligation at all.  We look forward to hearing from you.

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"Could not fault the services of Parsons Son & Basley, would not hesitate to contact them again should the need arise"
Mr & Mrs B
Tenants, Bognor Regis
"Very happy with the service, 5 star rating from us, many thanks and we wish you the best for the future."
K & N
Bognor Regis
"Service has been lovely, I have loved living at Hills Court and am sad to leave, I shall pass on recommendations to friends and family.”
G P
Bognor Regis
"I would like to congratulate Parsons Son & Basley on a very efficient service with that magical touch of personal service. Wishing you and the team every success"
Mr J L
Bognor Regis
"Thanks for managing my property for me, it really did save a lot of worry knowing I was being looked after by such a great team’”
Landlord
Bognor Regis